Rental application
Property applied for: [Property address] (the “Property”).
Landlord or agent: [Landlord or agent legal name], [Address], [Email] (the “Landlord”).
Desired move-in date: [Desired move-in date]. Requested lease term: [Term].
Each adult who will live at the Property must complete a separate application or be named as a co-applicant.
1. Applicant information
Full legal name: [Applicant full name]
Other names used in the last 7 years: [Other names]
Email: [Applicant email] Phone: [Applicant phone]
Date of birth (for identity and credit check matching only): [Date of birth]
Government photo ID type and last four digits: [ID type and digits]. The Landlord will view, not copy, the ID unless the Applicant agrees otherwise.
Social insurance number or social security number: optional. The Applicant is not required to provide it; a credit check can usually be completed without it.
2. Residence history
Current address: [Current address and postal or ZIP code]. Time at this address: [Years and months]. Current rent: [Amount].
Current landlord name and phone: [Name and phone].
Reason for moving: [Reason].
Previous address (if less than 2 years at current address): [Address], [Dates], landlord [Name and phone].
3. Employment and income
Employer and position: [Employer and position]. Length of employment: [Duration].
Employer contact for verification: [Name, phone, email].
Gross monthly income: [Monthly income]. Other income sources and amounts: [Source and amount].
The Applicant may attach proof of income, such as recent pay stubs, an employment letter, or a notice of assessment or tax return. Applicants who receive income from public assistance, pensions or other lawful sources will be considered on the same basis as employment income where the law requires.
4. References
Personal or professional reference 1: [Name, relationship, phone].
Personal or professional reference 2: [Name, relationship, phone].
5. Occupants, pets and vehicles
Number of people who will live at the Property, including the Applicant: [Number]. Names of other adult occupants: [Names].
Pets: [None / Type, breed and number]. Service and support animals are not pets and will be treated as the law requires.
Vehicles to be parked at the Property: [Make, model, plate].
6. Disclosures
Has the Applicant been evicted or ordered to leave a rental unit in the last [5] years? [Yes or no, and explanation].
Is the Applicant aware of any outstanding amounts owed to a previous landlord? [Yes or no, and explanation].
The Applicant may add any information they want the Landlord to consider, such as context for past credit issues: [Comments].
7. Consent to screening
The Applicant authorizes the Landlord and its agents to: (a) obtain a consumer or credit report about the Applicant from [Credit reporting agency, such as Equifax or TransUnion]; (b) contact current and previous landlords, employers and references listed in this application to verify the information provided; and (c) [obtain a tenant screening report, where lawful].
This consent applies only to the Landlord's decision about this application and, if a lease is signed, to managing the tenancy. In Canada, the Landlord will handle this information in line with PIPEDA or applicable provincial privacy legislation and consumer reporting laws. In the United States, the Landlord will comply with the Fair Credit Reporting Act, and if it takes adverse action based in whole or part on a consumer report, it will give the Applicant the notice required by law, including the name of the reporting agency and the Applicant's right to obtain a free copy and dispute it.
8. Application fee and holding deposit
[No application fee is charged. / An application fee of Amount is charged to cover the actual cost of screening, where the law allows. Some provinces and states prohibit or cap application fees, and this fee will not exceed the legal limit.]
[No holding deposit is required. / If the Landlord approves this application, the Applicant may be asked for a holding deposit of Amount, which will be applied to the first month's rent or deposit if a lease is signed, and dealt with as required by law if it is not.]
9. Fair housing and equal treatment
The Landlord considers every application without discrimination based on any ground protected by human rights or fair housing law, such as race, colour, ancestry, national or ethnic origin, citizenship, religion or creed, sex, sexual orientation, gender identity or expression, age, marital or family status, disability, or receipt of public assistance, as those grounds are defined where the Property is located. Applicants who need an accommodation to complete this application may contact [Contact].
10. Accuracy and no obligation
The Applicant confirms that the information in this application is true and complete. Giving false or misleading information may be grounds for refusing the application or, where the law allows, ending a tenancy.
Submitting this application does not create a lease or an obligation for either party to enter into one. A tenancy is created only when both parties sign a lease or the law otherwise provides.
11. Privacy and retention
The Landlord will use the personal information in this application only for the purposes described above, protect it with reasonable safeguards, share it only with its agents and the reporting agencies named, and securely destroy the application of an unsuccessful Applicant within [Number] months, unless the law requires it to be kept longer. The Applicant may ask to see and correct their information by contacting [Privacy contact email].
12. Governing law and disputes
This application is governed by the laws of [Province or state] and the federal laws of [Country] that apply there, without regard to conflict-of-laws rules that would apply the law of another place.
13. Notices
Any notice under this application must be in writing and delivered by hand, by courier, by registered mail, or by email to the address shown in the signature block or another address given by notice.
A notice is received: when delivered, if delivered by hand or courier on a business day before 5:00 PM local time at the place of receipt, and otherwise on the next business day; on the fifth business day after mailing, if sent by registered mail; and when sent, if sent by email before 5:00 PM local time of the recipient on a business day with no automated message that it was not delivered, and otherwise on the next business day.
Routine operational communications may be sent by any reasonable means, but a notice of breach, termination or a claim must also be sent by a method listed above.
14. Entire agreement and general terms
Entire agreement. This application, including any schedules and documents it expressly refers to, is the entire agreement about its subject matter and replaces all earlier discussions, proposals and agreements about that subject matter, whether written or oral.
Amendments and waivers. A change to this application is effective only if it is in writing and signed by each party. A failure or delay in enforcing a right is not a waiver of it, and a waiver of one breach is not a waiver of any other breach.
Assignment. No party may assign this application without the prior written consent of the others, which will not be unreasonably withheld, except that an organization may assign it without consent to a successor to all or substantially all of its relevant business or assets by giving written notice. This application binds and benefits the parties and their permitted successors and assigns.
Severability. If any provision is found invalid or unenforceable, it will be limited or removed to the minimum extent necessary, and the rest of this application stays in full force.
Interpretation. Headings are for convenience only. The words “including” and “includes” mean “including without limitation”. Amounts are in [Currency] unless stated otherwise. A reference to a law includes any amendment or replacement of it.
Language. The parties have expressly required that this application and all related documents be drawn up in English. Les parties ont expressément exigé que la présente entente et tous les documents connexes soient rédigés en anglais.
15. Counterparts and electronic signatures
This application may be signed in any number of counterparts, each of which is an original and all of which together form one document.
The parties agree that this application may be signed and delivered electronically, including through an electronic signature service such as eSora Sign. An electronic signature, and a signed copy delivered by email or as a PDF, has the same legal effect as a handwritten signature on a paper original, to the extent permitted by applicable law, including the U.S. Electronic Signatures in Global and National Commerce Act (ESIGN) and the Uniform Electronic Transactions Act (UETA) as adopted in the relevant state, Part 2 of the Personal Information Protection and Electronic Documents Act (PIPEDA), and provincial electronic commerce legislation in Canada.
Each party consents to receive this application and related notices electronically, and agrees that the electronic record of the signing process, including any certificate of completion and audit trail, may be used as evidence that this application was signed and of when it was signed.
Signatures
By signing below, each Applicant confirms the information in this application is true and complete and gives the consent to screening described in section 7.
APPLICANT
Name: ______________________________
Signature: ______________________________
Date: ______________________________
Email for notices: ______________________________
CO-APPLICANT (IF ANY)
Name: ______________________________
Signature: ______________________________
Date: ______________________________
Email for notices: ______________________________